Contract Documents

These forms are required by DHS and HUD providers when submitting contract and financial information to The Community Partnership for the Prevention of Homelessness (TCP)

*If you have any questions about a form please reach out to a TCP staff member for assistance. 

Manuals and General Information

Client Satisfaction Surveys

Contract Deliverables

The forms listed below are required for each contract a provider has with TCP. For more information on due dates, how to submit these to TCP or a detailed description of what each deliverable (including those not listed below), please review the Contract Deliverable Table

Finance Deliverables

Contract Monitoring 

Incident Reporting

Critical Incident and Unusual Incident Reports are used to report any unusual incident and actions taken by Employees, Contractors, Subcontractors and Volunteer at your program. Critical and Unusual Incidents should be reported in within 24 hours to TCP and the DHS (when applicable). Although the Critical Incident and Unusual Incident Reports detail similar information, which form to be used will vary depending upon your program funding stream. For more information on which form your program should complete, please review Incident Report FAQs. 

Incident Report FAQ Incident Report FAQ (443 KB)

Types of Incident to Report Types of Incident to Report (352 KB)

To complete an DHS Unusual Incident Report Click Here

To complete an TCP Critical Incident Report Click Here

File a Complaint  

Complaints are used to document statements received to support a claim against the party or parties against whom the claim is brought. 

When The Community Partnership for the Prevention of Homelessness (TCP) receives a complaint, TCP program staff will follow-up with the complainant within 48 hours or the next business day of the complaint. TCP staff’s follow-up with the complainant will occur via email and/or telephone to obtain details about the nature of the complaint, request supporting documentation, obtain the complainants best contact information and any other relevant information. 

TCP Complaint Form TCP Complaint Form (60 KB)

Fatality Report 

Fatality Report are used to document fatalities within programs funded by TCP.

Facility Management Deliverables

To schedule your Annual Fire and Safety Inspection Click Here         

Housing and Participant Assessment Reports

 To view TCP HPAR Survey webinar Click Here