Homeless Management Information System (HMIS)

The Homeless Management Information System (HMIS) is the primary repository for client level data for consumers of homeless services in the District of Columbia. More than 40 agencies with over 110 programs collect data using HMIS. The HMIS allows The Community Partnership to analyze data from within the homeless system and evaluate essential information related to the provision and assessment of services provided within all levels of the Continuum of Care, including outreach and prevention, emergency shelters, transitional housing and permanent supportive housing, for single adults, youth and families.

For questions about HMIS training, HMIS related information or HMIS troubleshooting please email our help-desk at hmis@community-partnership.org.

Below please find manuals, training guides and information for providers on the use of HMIS in our CoC:

HMIS Data Standards

FY18 HMIS Data Standards Manual FY18 HMIS Data Standards Manual (1068 KB)

FY18 HMIS Data Dictionary FY18 HMIS Data Dictionary (2599 KB)

HMIS Program Manuals

FY18 CoC Program Manual FY18 CoC Program Manual (846 KB)

FY18 HOPWA Program Manual FY18 HOPWA Program Manual (285 KB)

FY18 PATH Program Manual FY18 PATH Program Manual (1337 KB)

FY18 RHY Program Manual FY18 RHY Program Manual (436 KB)

FY18 VA Program Manual FY18 VA Program Manual (878 KB)

FY18 VASH Program Manual FY18 VASH Program Manual (847 KB)

HMIS Agency Administrator Guides

HMIS Agency Administrator Training: Data Quality and Reporting Guide HMIS Agency Administrator Training: Data Quality and Reporting Guide (515 KB)

HMIS Agency Administrator Training: Using the ART Gallery HMIS Agency Administrator Training: Using the ART Gallery (384 KB)

SAGE CoC - APR Guidebook SAGE CoC - APR Guidebook (750 KB)

HMIS User Guides

HMIS User's Guide - Singles Providers HMIS User's Guide - Singles Providers (1620 KB)

HMIS User's Guide - Family Providers HMIS User's Guide - Family Providers (1906 KB)

New User Training for Family Providers (RHY) New User Training for Family Providers (RHY) (2018 KB)

New User Training for Singles Providers (RHY) New User Training for Singles Providers (RHY) (1732 KB)

Adding a New Household Member Troubleshooting Guide Adding a New Household Member Troubleshooting Guide (723 KB)

Adding a Linked Program Entry Troubleshooting Guide Adding a Linked Program Entry Troubleshooting Guide (446 KB)

HMIS New User Training: Case Planning Tool HMIS New User Training: Case Planning Tool (308 KB)

HMIS User Guide - Adding a Housing Move-in Date HMIS User Guide - Adding a Housing Move-in Date (436 KB)

Chronic Homelessness Definition Chronic Homelessness Definition (480 KB)

HUD Chronic Homelessness Flowchart HUD Chronic Homelessness Flowchart (1129 KB)

DC HMIS Standard Operating Procedures

The Community Partnership created the DC HMIS Standard Operating Procedures to outline the roles and responsibilities of all agencies and persons with access to the DC HMIS data. The SOP and its attachments contain important and useful information about the ways in which DC HMIS data is secure and protected. All Providers using the DC HMIS are required to read this document in full and train every end user within its agency and programs to understand its contents.

DC Policies and SOP for HMIS DC Policies and SOP for HMIS (624 KB)

HMIS New User Agreement HMIS New User Agreement (47 KB)

HMIS Agency Agreement HMIS Agency Agreement (189 KB)