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HMIS Training

Who Can Participate in DC HMIS Trainings?

DC HMIS Trainings are open to staff members of HMIS Participating Agencies. 

HMIS Trainings are open to both new and current HMIS users. 

Is your Agency not currently participating in DC’s HMIS? Check out the New to HMIS page to find out how to request to become a Participating Agency.

What Is the New User Training Process?

DC HMIS’s training is broken into multiple steps. These steps allow users to better select the correct trainings for their specific needs. 

Step 1:

DC 100: The Basics of Data Entry

Step 2: 

DC 101 –  DC 128 HMIS Workflows

  • This is required for all HMIS Users who work in organizations that are not CAHP Only Agencies. 
  • Select the one training that best fits your organization. 
  • Registration links found here

Step 3:

DC 300 – DC 303 CAHP HMIS Workflows

  • These trainings are only open to those Agencies that are participating in CAHP in HMIS. 
  • Work with your supervisor and Agency Admin to determine if you are required to take these trainings.
  • Registration links found here.

DHS and TCP Staff

If you are a staff member of either DHS or TCP you will need to complete the HMIS User Survey so we can ensure you are set up at the correct level and go through the correct trainings. 

Intermediate and Advanced Trainings

DC HMIS offers additional trainings meant for current HMIS Users as a review of specific workflow parts. 

These trainings are listed in the course catalog as DC 200 level trainings. They are currently offered sporadically but are in the process of being recorded for adhoc viewing. 

Agency and System Administrators

Those users who are approved to be Admins are required to also complete the DC 401 Agency Admin or DC 450 System Admin 1 training. 

This is in addition to the required trainings for all HMIS users. 

If you have been approved to be an Agency Admin for your agency, you can register for this training here. 

Training Course Catalog

This is the current list of DC HMIS trainings on offer and how often they are offered.

  • DC 100: HMIS Basics of Data Entry
    • Description: The Basics of Data Entry is an introduction to the DC HMIS and includes an overview of the HMIS, common terms, and basic navigation of the system. 
    • Audience: New Users, 
    • How often Offered: On demand
    • Pre-Requisites: None
  • DC 101: Adult Singles Entry/Exit
    • Description: DC 101 is the New User Training for the DC HMIS for programs that serve ADULT INDIVIDUALS.
      This training covers the basics of HMIS as well as the full individual program workflow in the DC HMIS. 
    • Audience: New HMIS Users for programs serving adult individuals
    • How often Offered: Monthly
    • Pre-Requisites: DC 100
  • DC 102: Adult Families Entry/Exit
    • Description: DC 102 is the New User Training for the DC HMIS for programs that serve ADULT FAMILIES.
    • Audience: New HMIS Users for programs serving adult families
    • How often Offered: Monthly
    • Pre-Requisites:  DC 100
  • DC 103: Youth Entry/Exit
    • Description: DC 103 is the New User Training for the DC HMIS for programs that serve YOUTH INDIVIDUALS AND FAMILIES.
    • Audience: New HMIS Users for programs serving youth singles and/or families
    • How often Offered: Monthly
    • Pre-Requisites: DC 100
  • DC 104: Low Barrier Shelter
    • Description: DC 104 is the New User Training for the DC HMIS for Low Barrier Shelters and Hypothermia Shelters.
    • Audience: New HMIS Users for Low Barrier and/or Hypothermia Shelters
    • How often Offered: Monthly
    • Pre-Requisites: DC 100
  • DC 106 Virginia Williams
    • Description: This training covers the full HMIS workflow for staff at the Virginia Williams Family Resource Center (VWFRC)
    • Audience: New HMIS Users at VWFRC
    • How often Offered: Upon request
    • Pre-Requisites: DC 100, proof of being a staff member at VWFRC
  • DC 107: Data Security Yearly Update
    • Description: This is the Required Annual Data Security Training for ALL DC HMIS Users. 
    • Audience: All DC HMIS Users
    • How often Offered: Yearly on demand
    • Pre-Requisites: None
  • DC 122: SSVF Specific
    • Description: This training covers the full HMIS workflow for SSVF funded programs.
    • Audience: New HMIS Users for SSVF programs
    • How often Offered: Upon Request
    • Pre-Requisites: DC 100
  • DC 125: CSON Specific
    • Description: This training covers the full HMIS workflow for CSON Programs
    • Audience: New CSON HMIS users
    • How often Offered: On Demand
    • Pre-Requisites: DC 100
  • DC 126: FRSP Specific
    • Description: This training covers the full HMIS workflow for FRSP Programs
    • Audience: New HMIS Users at FRSP programs 
    • How often Offered: Upon Request
    • Pre-Requisites: DC 100
  • DC 127: STFH Specific
    • Description: This training covers the full HMIS workflow for Short Term Family Housing Programs (STFH)
    • Audience: New HMIS Users at STFH programs
    • How often Offered: Upon Request
    • Pre-Requisites: DC 100
  • DC 128: ESG Specific
    • Description: This training covers the full HMIS workflow for HUD ESG Funded Programs
    • Audience: New HMIS Users for HUD ESG Programs
    • How often Offered: Upon Request
    • Pre-Requisites: DC 100
  • DC 201: Housing Move in Date
    • Description: This training is meant as a refresher for the work in HMIS for documenting when a client moves into housing.
    • Audience: Current DC HMIS Users
    • How often Offered: Subject to availability of trainer
    • Pre-Requisites: Must be an active DC HMIS user
  • DC 202: Case Plans 
    • Description: This training is meant as a refresher for the work in HMIS for Case Management.

      Topics Covered: HMIS Basics (including EDA), Case manager tab, Case Plans tab, Goals, Follow-ups, Case Notes, File Attachments

    • Audience: Current DC HMIS Users
    • How often Offered: Subject to availability of trainer
    • Pre-Requisites: Must be an active DC HMIS user
  • DC 300: VI-SPDAT, TAY-VI-SPDAT & SkanPoint
    • Description: This training will cover the domains and components of the VI-SPDAT & TAY-VI-SPDAT tool as well as an overview of the CAHP system. Following this training, providers will be able to administer the VI-SPDAT and TAY-VI-SPDAT with clients experiencing homelessness. This training will also cover how to enter VI-SPDAT and TAY-VI-SPDAT information into the Homeless Management Information System (HMIS) and SkanPoint.
    • Audience: Staff serving clients directly – case managers, outreach staff, etc.; Program staff who require CAHP system visibility in HMIS for reporting or housing connection purposes – PSH and RRH case managers, etc.
    • How often Offered: Monthly
    • Pre-Requisites: DC 100
  • DC 301: Full SPDAT
    • Description: Full SPDAT training reviews the comprehensive assessment that examines all components of client’s lives including health, risks, daily living skills and housing and homelessness. Only staff who have completed the VI-SPDAT/TAY-VI-SPDAT training will be able to register for the Full SPDAT training. The Full SPDAT is only recommended to be completed with clients if the V-SPDAT is not reflective of their pervasive medical or mental health needs or if the client is not able to respond to the VI-SPDAT survey questions directly as multiple sources, with consent, are used to gather information for the Full SPDAT.
    • Audience: Staff serving clients directly – case managers, outreach staff, etc.
    • How often Offered: Monthly
    • Pre-Requisites: DC 100 and DC 300
  • DC 302: Family VI-SPDAT
    • Description: The Family-VI-SPDAT training covers an introduction to DC Family CAHP processes and reviews the F-VI-SPDAT tool. The F-VI-SPDAT tool is completed when families are determined eligible for shelter in the District as a baseline measure of vulnerability at system entry and for long term housing connection.
    • Audience: Family shelter staff, Virginia Williams Family Resource Center (VWFRC) staff and Homeless Prevention Program (HPP) staff
    • How often Offered: monthly
    • Pre-Requisites: DC 100
  • DC 303: Family SPDAT (F-SPDAT)
    • Description: Family SPDAT training reviews the comprehensive assessment that examines all components of families lives including health, risks, daily living skills and housing and homelessness.
    • Audience: All family shelter, transitional housing and FRSP/RRH case managers and program staff
    • How often Offered: Monthly
    • Pre-Requisites: DC 100
  • DC 401: Agency Admin
    • Description: DC 401 is the New Agency Administrator Training for the DC HMIS
      This training covers the basics of HMIS, the expectations of Agency Admins within the system, and the tools and resources available to you for your work, including reporting. 
    • Audience: New Agency Admins
    • How often Offered: Monthly
    • Pre-Requisites: Prior approval by Agency’s Executive Director, DC 100, and one(1) training from the DC 101-128 range of courses.
  • DC 402: Read Only Access
    • Description: This training covers basic HMIS navigation and reading of records. This training does not cover any data entry.
    • Audience: DHS, TCP, or ICH Audit Staff
    • How often Offered: Quarterly
    • Pre-Requisites: DC 100
  • DC 450: System Admin 1
    • Description: DC 450 is the New System Administrator 1 Training for the DC HMIS
      This training covers the basics of HMIS structure and visibility, the expectations of System Admin 1s within the system, and the tools and resources available to you for your work.
    • Audience: New System Admin 1s
    • How often Offered: Twice a year
    • Pre-Requisites: Prior approval by TCP, DC 100, and one(1) training from the DC 101-128 range of courses.

Still have questions? Contact the Helpdesk HMIS@community-partnership.org